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MRI Network Afroanglo Partnership
Administrative Staff / Bookkeeper
Lagos, Nigeria
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Scruples Resource Limited
CLOSEDContracts Administrator II
Lagos, Nigeria
Closing: Jun 2, 2024
15 days remainingPublished: May 18, 2024 ( today)
Job Requirements
Education:
Work experience:
Language skills:
Job Summary
Contract Type:
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Qualifications and Experience
- B.A; B.Sc., additional certification or training in Office Administration, Bookkeeping, or Accounting is preferred.
- 2 - 5 years relevant work experience in administrative support roles, preferably in the construction or related industry.
- Proficiency in office management tasks such as document management, scheduling, and communication handling.
- Basic knowledge of bookkeeping principles and practices, including accounts payable, accounts receivable, and financial reporting.
- Familiarity with accounting software such as QuickBooks or similar applications.
- Strong computer skills and familiarity with office software applications, including Microsoft Office Suite.
- Excellent organizational and time management skills, with the ability to prioritize tasks and manage workload effectively.
- Attention to detail and accuracy in performing administrative and bookkeeping tasks.
- Ability to work independently with minimal supervision and as part of a team in a fast-paced environment.
Competencies:
- Organizational Skills: Excellent organizational and time management skills to prioritize tasks, meet deadlines, and manage multiple responsibilities simultaneously.
- Attention to Detail: Meticulous attention to detail to ensure accuracy and precision in documentation, scheduling, and bookkeeping tasks.
- Communication Skills: Strong verbal and written communication skills to convey information clearly and effectively to diverse audiences.
- Problem-Solving: Ability to identify issues, troubleshoot problems, and implement solutions in a timely and effective manner.
- Technical Proficiency: Proficiency in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint) and accounting software (e.g., QuickBooks).
- Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality at all times.
- Customer Service Orientation: Commitment to providing excellent customer service to internal and external stakeholders.
- Teamwork: Collaborative mindset with the ability to work effectively as part of a multidisciplinary team and support colleagues as needed.
Additional Requirements:
- Willingness to learn and adapt to new technologies and software applications.
- Availability to work flexible hours and occasional overtime as needed.
- Demonstrated commitment to upholding ethical standards and professionalism in all aspects of work.
- Physical ability to perform tasks such as lifting and moving office supplies and equipment as needed.
Responsibilities
Qualifications and Experience
- B.A; B.Sc., additional certification or training in Office Administration, Bookkeeping, or Accounting is preferred.
- 2 - 5 years relevant work experience in administrative support roles, preferably in the construction or related industry.
- Proficiency in office management tasks such as document management, scheduling, and communication handling.
- Basic knowledge of bookkeeping principles and practices, including accounts payable, accounts receivable, and financial reporting.
- Familiarity with accounting software such as QuickBooks or similar applications.
- Strong computer skills and familiarity with office software applications, including Microsoft Office Suite.
- Excellent organizational and time management skills, with the ability to prioritize tasks and manage workload effectively.
- Attention to detail and accuracy in performing administrative and bookkeeping tasks.
- Ability to work independently with minimal supervision and as part of a team in a fast-paced environment.
Competencies:
- Organizational Skills: Excellent organizational and time management skills to prioritize tasks, meet deadlines, and manage multiple responsibilities simultaneously.
- Attention to Detail: Meticulous attention to detail to ensure accuracy and precision in documentation, scheduling, and bookkeeping tasks.
- Communication Skills: Strong verbal and written communication skills to convey information clearly and effectively to diverse audiences.
- Problem-Solving: Ability to identify issues, troubleshoot problems, and implement solutions in a timely and effective manner.
- Technical Proficiency: Proficiency in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint) and accounting software (e.g., QuickBooks).
- Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality at all times.
- Customer Service Orientation: Commitment to providing excellent customer service to internal and external stakeholders.
- Teamwork: Collaborative mindset with the ability to work effectively as part of a multidisciplinary team and support colleagues as needed.
Additional Requirements:
- Willingness to learn and adapt to new technologies and software applications.
- Availability to work flexible hours and occasional overtime as needed.
- Demonstrated commitment to upholding ethical standards and professionalism in all aspects of work.
- Physical ability to perform tasks such as lifting and moving office supplies and equipment as needed.
Purpose of Position
- We are seeking a dedicated and experienced Administrative Staff / Bookkeeper to play a pivotal role in providing general administrative support to the organisation, including managing documentation, scheduling meetings, handling communications, and performing bookkeeping tasks.
- They ensure smooth and efficient operation of administrative processes to support the construction team and facilitate effective communication with internal and external stakeholders.
Essential Duties / Key Job Roles and Duties
Includes but not limited to the following:
- Document Management: Maintain and organize physical and electronic files, including contracts, permits, invoices, and correspondence, ensuring accurate record-keeping and easy retrieval of information.
- Scheduling and Coordination: Schedule meetings, appointments, and travel arrangements for construction team members, and coordinate logistics for events, conferences, and site visits.
- Communication Handling: Manage incoming and outgoing correspondence, including phone calls, emails, and mail, and respond to inquiries or redirect them to appropriate personnel as needed.
- Office Operations: Ensure smooth operation of office equipment and supplies, monitor inventory levels, and coordinate office maintenance and repairs as necessary.
- Bookkeeping and Accounting Tasks: Perform basic bookkeeping tasks such as data entry, invoicing, accounts payable and receivable, payroll processing, and bank reconciliations using accounting software.
- Financial Reporting: Generate financial reports, including profit and loss statements, balance sheets, and cash flow statements, to support decision-making and financial analysis.
- Administrative Support: Provide administrative assistance to construction team members, including preparing documents, presentations, and reports, and assisting with project-related tasks as needed.
- Confidentiality Maintenance: Maintain confidentiality of sensitive information and documents, including personnel records, financial data, and business strategies.
- Compliance Monitoring: Ensure compliance with company policies, procedures, and regulatory requirements in administrative and financial activities.
- Customer Service: Provide excellent customer service to internal and external stakeholders, including clients, vendors, and visitors, by addressing inquiries and resolving issues in a timely and professional manner.
Key Performance Indicators (KPIs)
- Documentation Accuracy: Measure the accuracy and completeness of documentation management processes, including filing and record-keeping.
- Meeting Schedule Compliance: Assess adherence to meeting schedules and timelines for construction team members.
- Communication Responsiveness: Evaluate the timeliness and effectiveness of communication handling, including response times to inquiries and messages.
- Bookkeeping Accuracy: Measure the accuracy of bookkeeping tasks, including data entry, invoicing, and financial reporting.
- Financial Performance: Monitor key financial indicators such as accounts receivable turnover, accounts payable turnover, and cash flow to assess financial health.
- Office Efficiency: Assess the efficiency of office operations, including equipment maintenance, supply management, and administrative support.
- Compliance Adherence: Ensure compliance with company policies, procedures, and regulatory requirements in administrative and financial activities.
- Customer Satisfaction: Solicit feedback from internal and external stakeholders regarding satisfaction with administrative support services.
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